Sun West School Library/Learning Commons Handbook
The school library budget is part of the decentralized school budget and is established by the school administrator. The following table provides guidelines for purchasing in each category, however selection needs will vary greatly from one school to another and one year to another.
The school librarian should meet with the administrator and discuss the requirements prior to the school budget being allocated. Please refer to Administrative Procedures 501 School Decentralized Budget.
The budget must provide adequate funding to establish and renew the library collection. (See Appendix D: Budget Template.)
In Sun West School Division, the budget year runs on the school year - September 1st to August 31st.
Category Guidelines
|
Percentage of Budget |
|
|
Books: Fiction |
10% - 15% |
|
Books: Non-Fiction |
25% - 30% |
|
Professional Materials |
10% - 15% |
|
Target Curriculum Resources |
10% - 15% |
|
Magazines/Newspapers |
10% - 15% |
|
School/Division Initiatives |
10% - 15% |
|
Audio-Visual Resources |
10% - 15% |
|
Database Licences |
5% - 10% |
|
Reference |
10% - 15% |
|
Library Supplies |
10% - 15% |
Purchasing Resources in Person (Local Store)
When purchasing from a local store, the school librarian must first obtain a purchase order number from the school secretary, using Form 515-1 Purchase Order. Following selection of the resources, the vendor should be provided with a purchase order number and instructions to have the resources and a copy of the purchase order delivered directly to the division office.
Personal Purchases
Personal purchases are not encouraged. However, if you do purchase items for the library, complete Form 517-1 Expense Claim Form Payment (found on the Sun West School Division website) and attach original receipts. Debit and credit card receipts are not acceptable.