Sun West School Library/Learning Commons Handbook

·        Maintaining an accurate database is an important feature of collection development.  By conducting an inventory, you can then clean up the database.

·        Towards the end of the month, run weekly/daily overdue lists and enlist the help of your colleagues to get materials returned to the library.

·        Check to ensure that all year-end procedures have been accomplished including patron database clean-up and ensuring all open transactions are closed.

·        Send textbooks and hardcover books that need repair directly to Universal Bindery in May or June to the following address:

Universal Bindery Saskatchewan

516A Duchess Street
Saskatoon, SK     S7K 0R1

Phone:  306-652-8313    

Toll-Free:  888-563-6368        

Fax:  306-244-2994

Fostering Literacies to Empower Life-Long Learners

This is included for information and guidelines as to how the school librarian could support teachers and students in the themes related to fostering literacies to empower life-long learners.

Leading Learning – Canadian School Libraries – Standards of Practice for School Library Learning Commons in Canada - https://llsop.canadianschoollibraries.ca/fostering-literacies/

Themes:

1.     Literacy Leadership

2.     Engaging Readers

3.     Information Literacy

4.     Critical Literacy

5.     Digital Literacy and Citizenship

6.     Cultural Literacy

7.     Literacy Partners

Leading Learning: Standards of Practice for School Library Learning Commons in Canada

https://llsop.canadianschoollibraries.ca/

Sun West 21^st Century Competency Guidebooks Can be found on the Resource Bank: https://resourcebank.ca/hubs/21stCentury

Library Budget Template

Weeding Guidelines

Weeding (also known as de-selection) is the process of removing items that are no longer useful to the school’s resource collection.  Weeding is a critical aspect of collection development. 

What is de-selection?

·      It is the removal of materials that do not support or are not appropriate to the school program.

·      It is a planned, ongoing and critical part of collection development.

Why should I deselect?

·      You should deselect to provide a collection of materials that are attractive, current, relevant and accurate.

What should I deselect?

·      Obvious de-selections:

Ø  worn and damaged materials

Ø  superseded editions

Ø  duplicates that are not required

Thoughtful de-selections:

·      outdated and inaccurate resources

·      resources that are not in demand or are not circulated

·      condescending, stereotyping, patronizing, biased, and/or

racist resources

·      resources with inappropriate format or reading level

What do I keep?

·      classics & award winners 

·      memorial gifts

·      local interest material        

·      it is relevent to the curriculum but is not out dated

·      unique resources  

How do I deselect?

·      continuously (informal process - obvious weeds).

·      scheduled rotational system (formal process)

What do I do with deselected materials?

·      remove the materials from the Sun West School Division LibraryWorld union catalogue.

·      stamp the items “withdrawn” or “discarded” and black out the barcode.

·      box materials remembering to remove the covers from hard cover materials.

·      label the boxes as recycling and arrange to have them picked up by submitting a FAME request for recycling.

Before you start:

·      Talk to your administration and/or staff!

·      Convey the importance of deselection.

·      Have a plan/criteria for deselection.

·      Show examples of deselected materials.

·      Contact the Division Library for assistance.

·      Be confident.

GENERAL WEEDING CRITERIA TO FOLLOW

Condition 

If the book is in poor condition, it may be considered for removal depending on your ability to mend it.  Broken spines, fragile or brittle paper or bindings, bent corners, torn or missing pages, defaced pages or covers, insect or mildew infestations and books that are just plain worn-out should be weeded out.

Audio/Visual Material Issues for Consideration

·      Format (Film strips).

·      Public performance rights.

·      Eraser Dates (Media House).

·      Refer to general de-selection guidelines.

Encyclopedias

Replace anything over seven years old.  Outdated multi-volume encyclopedia sets have limited value and often contain erroneous information.

Vertical Files

Vertical Files have a very limited use in light of the access provided by full-text databases and internet and it is strongly recommended that vertical files be eliminated.

Magazines and Newspapers

Keep local papers at least a year if they are not available on an electronic database.  If a magazine has research value and is not available on an electronic database, you may wish to keep it beyond a year, otherwise, only the current year should be kept.

Fiction (Discretionary weeding based on the “Musty guidelines”)

M – Misleading (and/or factually inaccurate).

U – Ugly (condition beyond mending, rebinding or repairing).

S – Superseded by a truly new edition or by a much better item on the subject.

T – Trivial and of no discernible literary or scientific merit.

Y – Your collection has no use for this item.

Consideration File Template

Collection Mapping Template

0 = Out of scope (the library does not collect in this area)

1 = Minimal level (not able to support curriculum).

2 = Basic information level (minimal support of curriculum).

3 = Instructional support level (able to support class assignments).

4 = Research level (in-depth supportcan be provided).